Before any travel occurs a Travel Authorization Form must be completed and submitted to the Mathematics Business Office at least 5 business days prior to the start of domestic travel and 30 days in advance of International travel. Official University travel includes, but is not limited to travel for: conferences, research, sabbatical, partnership collaborationa and development. This policy does not apply to personal travel.
A Travel Authorization Form is required for anyone traveling on University business, even if you are not planning to request reimbursement through the UA.
NOTE: The Travel Authorization Form has a unique identifying number. Please open a new form for each trip.
You can complete the Travel Authorization Form online and email it to the Math Business office at firstname.lastname@example.org or you can print a paper form and submit in person the Mathematics Business Office. There are also printed forms available in the bins located outside of the Business Office which is located in the Mathematics Building, room 117. Our office is open Monday - Friday from 8:00 am -5:00 pm except for holidays observed by the University of Arizona.
Note: Your signature is not required on the form unless you are requesting a travel advance.
Additional Steps Required for International Travel
For International Travel you must also complete the University International Travel Registry as you will be required to provide the International Travel Registry number on the travel authorization form. If you are visiting a country which has a travel warning in effect you must also complete the Supplemental Travel Authorization Form and attach it to your Travel Authorization Form. All forms must be submitted to the Mathematics Business Office 30 days in advance of your international travel or prior to purchasing any airfare for your travel.
- Domestic Lodging and Per Diem Rates: https://gao.az.gov/sites/default/files/5095%20Reimbursement%20Rates.pdf
- International Lodging and Per Diem Rates: https://aoprals.state.gov/web920/per_diem.asp
- US State Department Site on International Travel: https://travel.state.gov/content/passports/en/country.html
- University Quick Travel Guide: http://www.fso.arizona.edu/sites/default/files/travel/smooth_sailing.pdf